Here are the most Frequently Asked Questions and related answers concerning both the programme Erasmus Mundus Action 2 (extracts from the programme guidelines and documentation) and the project MOVER.

• Who is in charge for the management of the Erasmus Mundus programme?
• What is the Erasmus Mundus Action 2? what is the difference with the External Cooperation Windows?
• What are the roles of the institutions participating in the Partnership?
• What is an associate?

• What is an individual mobility flow?
• Which kind of mobility is foreseen in MOVER project?
• Are inter-European or inter-Third-countries mobility flows allowed?
• How many types of individual mobility flows are targeted?
• When is the individual mobility flow to start?
• Who can benefit from an individual mobility grant?
• How long does a mobility flow last?
• What will it be financed?
• How do I know which Target group I belong to? What is a target group and how many target groups exist?
• Who selects students and academic staff for mobility flows?
• When will I be informed if I will get accepted or not?
• May I apply for other courses than those listed?
• Can students receive scholarships from other EU programmes?
• Can I update my application?
• Can I send my documents in another language than English?
• I haven't got a valid passport. What can I do?
• Who pays the allocated amounts to students and academic staff and how?
• Can incoming students be charged tuition fees?
• To whom is the term "academic staff" referred?
• Is there any kind of academic recognition at the end of an individual student mobility flow?

• What do the terms Diploma, Certificate, Registration proof, Degree, Course record and Research ic mean exactly?
• Do I need to make an initial registration to the host university?
• Where can I find more information on your program and scholarships?
• What is meant by sending / uploading certificates / degrees / language tests? Why do I need to provide these?
• Can I apply to more than one university?
• Do I need to upload my High school diploma when applying for an MSc or higher level?
• Can I send my documents in another language than English (e.g. Arabic, etc.)?
• Do I have to send the documents by regular mail?
• Can I send scanned documents only or do I also have to send them by regular mail?
• Are students and academic staff covered by an insurance scheme?
• Can students or academic staff benefit from more than 1 mobility flow?
• What is the project and mobility lifespan?

Action 2 "Partnerships" replaces under the Erasmus Mundus II programme, the former External Cooperation Windows both aiming at promoting institutional cooperation and mobility activities. Some slight organisational changes occurred. The programme's specific objectives are:
- to promote structured cooperation between higher education institutions and enhance the quality in European higher education with a distinct European added value, attractive both within the European Union and beyond its borders.
- to contribute to the mutual enrichment of societies by developing the qualifications of women/men so that they possess particular skills, are open minded- and internationally experienced. This is achieved through promoting mobility for the most talented students and academics from third countries towards the European Union and vice versa.
- to contribute towards the development of human resources and the international cooperation capacity of higher education institutions in third countries through increased mobility streams between the European Union and those countries.
- to improve accessibility and enhance the profile and visibility of European higher education in the world as well as its attractiveness for third country nationals and citizens of the European Union.

The EMA2 partnerships are constituted of: an applicant/coordinator, partners and associates. The applicant and its partners must draw up an agreement defining the technical and financial rights and obligations of each member of the Partnership. The institution that submits the application on behalf of the Partnership will act as the coordinator (and unique interlocutor of the Agency for the contractual implementation of the project). All institutions participating in the Partnership must have an active and clearly-defined role within the Partnership and, for higher education institutions, be in the position to send and host students and academic staff.

An "associate" is any other type of organisation or institution from the eligible countries that plays an active role in the action but is not a direct beneficiary of the project and the community grant. Associates do not have to sign the "partnership agreement". NGO, regional institutions of higher educations, enterprises and chambers of industry and commerce can be an example of associates. Their role will be to facilitate and contribute to the implementation of the individual mobility for instance by identifying and/or, preparing Third-countries mobility candidates, by assisting incoming students of staff members in their host country(ies), by identifying and providing placement facilities to incoming students, etc.

Each mobility scheme is composed by individual mobility flows whose minimum number, types and conditions are indicated in specific sections of the Call for Proposals.

The MOVER project mobility scheme regards Asian candidates only applying to European Partner universities on the basis of predefined mobility flows. Three annual intakes are foreseen during the project life and the specific call(s) will be published on the website.

No. Individual mobility flows of Europeans between European institutions or Third-Country nationals between Third-Country institutions involved in the partnership are not covered by this scheme. Please note though that if, for the purpose of the organisation of the individual mobility, meetings have to be organised requiring travel within Europe and/or the Third-Countries concerned have to be organised, the costs incurred can be covered by the part of the grant allocated for such a purpose.

There are 5 types of individual mobility:

• Undergraduates
• Masters
• Doctorates
• Post-doctorate fellowships
• Academic staff

Each mobility is organized on the basis of the deadlines of the hosting university. Nevertheless, each mobility covered by the project for the academic year may begin between the 1st September and the 31.12 of the subsequent year at for each intake. No mobility flow can start beyond this deadline. Further mobility for subsequent academic years can be announced in new call.

European students and academic staff registered in one of the European universities member of the Partnership. Nationals of the third-countries concerned by the geographical lot.

The duration of the mobility depends on the type of mobility and the target group. You can find a detailed table in Available scholarships and in the Guidelines of the Call for Proposals. One academic year is in principle equal to 10 months, taking into account 2 months break. One semester equals usually 6 months.

The financial contribution will contribute to cover the different activities necessary to attain the objectives of the action. The Grants will be calculated on the basis of:

• A lump sum for each participating institution to cover costs deriving from the organisation of the individual mobility flows
• Unit costs amounts for travel, fees, subsistence and insurance costs of students and academic staff participating in the individual mobility flows

In accordance with the principles applicable to lump sums and unit costs, these have been calculated as maximum amounts allocated to the project in order to cover only part of the real costs of the activities they correspond to. As a result, any expenditure incurred by the partnership beyond these unit costs/lump sums may not be covered by Community grant.

A target group is a group of students/academic staff having the same characteristics regarding the institution/country of origin and/or personal situation. There are 3 target groups:

• Target group 1: individuals registered in one of the universities member of the Partnership
• Target group 2: nationals of the third-countries concerned by the geographical lot and currently not registered in one of these countries partner universities.
• Target group 3: nationals of the third-countries concerned by the geographical lot who are in particularly vulnerable situations (refugees, asylum seekers, indigenous population etc).

The project partners and boards are responsible for the organisation, selection and the implementation of the individuals' mobility. Each Partner is responsible for promotion, information and preselection in the geographical area/Country of competence and establishes the mechanisms for the preselection of students and academic staff. The project call and criteria are published on the website, although further information sessions, promotional material and events can be independently organised by the partners to attract potential candidates.

The availability of mobility opportunities and criteria has to be widely visible and the information easily accessible for all the targeted groups of potential candidates, at partner institutions (target group I) and non-partner institutions (target group II and III) in order to comply with the rules of transparency and equal treatment. Potential candidates for a scholarship (students and academic staff) can apply on line. Applications will be directly preselected by the involved partners (sending and hosting institution). All the applications gathered in a database are equally available to all the partners for the finalisation of the selection process.

The Coordination in Murcia is responsible to communicate and publish the list of candidates jointly selected by the partners and the list of reserve candidates who will participate to the mobility scheme in case of withdrawals.

You will be informed per e-mail within two months after the application deadline

You may only apply for courses or programs listed at this website as "available fields of studies" even if you may find other courses or programs by browsing the respective University website you are interested in.

No, you can only apply for one Erasmus Mundus scholarship at the same time or within the same project.

No, ADVICE for Applicants: Please collect all your documents before applying. Once you submit your application, you will not be able to edit it

All official documents such as diplomas/transcripts of records/certificates etc., should have their official English translation attached. This is not requested for passports.

If you can't get a passport before the deadline, we ask you to upload a copy of your ID Card a copy of your birth certificate. This is sufficient for your initial application. Once you get selected, we will ask you to send us your passport details.

Depending on signed agreements either Partners or the Coordinator are responsible for paying the grants to the students and academic staff. Partners are free to establish their own payment modalities provided they respect the full amount to be paid out and that the payments are performed on a regular basis, preferable on a monthly basis.

No tuition fees can be charged by the Hosting partner to the incoming students. Exchange students will cover enrolment/tuition fees at the home university. In case of mobility lasting 10 moths or more tuition fees rates will be paid directly to the Partners as part of the mobility grant, in accordance with the rules defined in the programme Guidelines. Small fees to cover library costs, laboratory consumables, etc. could be charged to participants on an equal basis as to local students.

Academic staff comprises teaching staff or researchers from the partner universities. It will also include university administrators (rectors, personnel in charge of cooperation offices, etc). All these categories are eligible candidates for outgoing mobility. They will have to be invited by the host institution member of the Partnership in order to perform training, teaching and/or research activities.

At the end of a mobility period covering only part of a curriculum – lasting from one quarter to one academic year or more - the students must be provided by their host institution with a transcript of records specifying the marks and credits obtained for each of the courses attended. This transcript must be used by the home institution for recognizing the study period abroad as part of the general curriculum required for obtaining the final degree. In addition, a Diploma supplement could be issued at the end of the studies identifying the courses followed and the marks obtained during the student's study period abroad.

• Diploma: proof of graduation from university (certified)
• Certificate: High School diploma, any sort of short course you followed, for instance an English language course (TOEFL or IELTS)
• Degree: your university degree, for instance BSc, MSc, PhD. Course record: a list of your grades and results of your studies.
• Proof of Registration: proof from your university that you are currently enrolled or employed by this university
• Study/Research programme: depending on your degree; a description of the area of your interest or the title of your thesis.

No. If you get nominated, you will receive information from the host university how to proceed with the course/programme application.

All information on the project is available on this website while details on the hosting university are available at the partners pages and website.

Uploading documents means you have to scan your documents and send them to us through the Internet. This documentation is necessary to prove that you are eligible and have the specific requirements needed. Before applying make sure that all your documents are in order. An incomplete application will not be considered in the selection process.

Note: It is important to submit your language proficiency test (some universities have higher requirements than others). Please, see the website of the university you are applying to.

Yes you should, depending on your language skills, you should at least apply to two universities.

No. All needed documents will be requested by the embassy/hosting institution when you will enrol.

All official documents such as diploma’s/course records/certificates, etc., must have a certified English translation, with exception for passports.

No documents are requested before the hosting university contacts you and specifically asks the documents. The university informs you about forms, addresses and procedures to be followed.  – Please contact your home university if you experience problems with scanning /uploading documents.

If the scanned documents are clear (try it out when printing them), and text/logo/stamps are readable then scanned copies are sufficient, when in doubt you can send contact your home university. Please note: all certificates/degrees have to be certified by stamps of the university and if asked to, you must present the originals for verification at the host university.

Yes, a complementary health and accident insurance is funded by the Programme. The coverage details are transmitted upon arrival at the hosting university. The University of Murcia as partnership coordinator is responsible of insurance coverage and policy.

No. All needed documents will be requested by the embassy/hosting institution when you will enrol.

No, only 1 mobility flow is allowed.

The project lasts 4 years because we have some 33 months grant The mobility is planned to have 2 intakes in 2012 and 2013: The departures will be better tuned the deadlines of involved institutions, taking into consideration that in Europe the Academic years mainly start in September/October.

No. All needed documents will be requested by the embassy/hosting institution when you will enrol.